Executive Assistant

Adecco is currently hiring for an Executive Assistant in Toronto, ON. To qualify for the position, you must 3-5 years of administrative assistant experience, preferably in a consulting environment or professional service industry.

This is a 6-week contract position with the option to extend or become a permanent employee based on performance, with a pay rate of $25.00.

Responsibility:

• Manage consultants’ calendars and arrange travel for consultants.
• Process and/or coordinate completion of expense reports in a timely manner; processes intricate monthly client invoicing (WebCAS), internal code population, and client marketing information (MercerForce).
• Perform clerical tasks and provide support to the Career team, including but not limited to word processing, filing, copying and preparation of reports.
• Schedule and organize routine and non-routine activities such as department meetings, client events, and coordinates logistics.
• Prepare, finalize materials and formatting reports using PowerPoint, Excel and Word while ensuring all documents produced adhere to Mercer's global identity/document standards.
• Communicate written and verbal responses on behalf of the senior leader and handles telephone calls to and from clients and colleagues. Anticipate and prepare materials needed for correspondence, appointments, meetings, travel, phone calls, etc.
• Adhere to best practices and expense control (i.e., travel rates, office supplies, catering, vendors, etc.). Contribute to accurate client/project budget management through accurate and prompt time entry.
• Assist team with a variety of administrative tasks as assigned. Provide back-up AA support as needed.

Qualification:
• High School Diploma required: AA Degree or BA Degree preferred.
• 3-5 years of administrative assistant experience, preferably in a consulting environment or professional service industry.
• Operate well in a team environment and independently with minimal supervision required.
• Excellent organizational, time management and prioritizing skills to manage multiple responsibilities.
• Strong oral and written communication skills to effectively interact with all levels in an organization.
• Ability to work in a fast-paced environment handling multiple tasks while adapting to changing deadlines and priorities.
• Strong judgment, discretion, confidentiality and decision making skills. Detail oriented to ensure accuracy.
• Advanced computer skills, including proficiency in Microsoft Office (Outlook, Word, Excel, Power Point), and the ability to navigate through multiple systems without assistance.

B6501

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