Administrator, Treasuries (Contract

Administrator, Treasuries (Contract)

The incumbent will provide administrative support to a group of Client Relationship Managers and Client Services Managers in connection with the issuance of share certificates. He/she will issue certificates as per client instructions, update files, ensure that capital control is balanced at all times, follow up as required and carry out other administrative tasks, depending on ongoing projects.

Additional responsibilities are:

All Treasury Directions received to be screened to ensure they meet all industry and internal requirements;

Process Treasury Directions received to ensure delivery within 48 hours or as per client's instructions;

Maintain copies of the current certificate of incumbency and ensure that Incumbency is dated within one year prior to issuing securities;

Ensure billing is captured and submitted on a timely basis and in accordance with Financial Objectives;

Escalate any issues regarding Treasury Directions to the relevant RM or Manager on a timely basis.

Skills and Experience:

Post-Secondary preferable or equivalent business experienced is required;

Intermediate MS Office Word and Excel skills;

Excellent written and verbal communication skills in English and French;

Minimum 1-3 years administrative experience, knowledge in stock transfer/securities industry or equivalent combination of education and experience an asset;

Excellent time management and organizational skills;

Ability to work autonomously;

Acute attention to detail;

Must meet deadlines.

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